No more tedious invoice sorting, categorizing and typing. With Yokoy, you can easily upload invoices, the artificial intelligence then captures and validates the invoice data. If you want, even the approval can be automated. To complete the invoice processing, nothing needs to be done manually either: The processing can be automatically exported into your accounting system.
Import the invoice into Yokoy by forwarding the invoice via email, scan and upload if the invoice is in paper form, or import it automatically (e.g. E-bill) if electronic invoice data is available.
In Yokoy, optical character recognition (OCR) reads the entire invoice. Yokoy's AI recognizes and validates all the components of the invoice (e.g., the supplier, date, purchase order number, amount, line items) and matches the invoice to the captured supplier. The finance team no longer needs to manually enter anything, but only has to check that everything is correct and send the invoice for approval.
How the approval process looks like is up to you. We can map your individual process, including automatic approval if a pre-approved purchase order is available.
Yokoy exports to all major financial systems, creating the end-to-end expense management you've always wanted.
Customize workflows, policies and more, while integrating all your favorite tools.
The Yokoy artificial intelligence module actively recognizes fraud patterns and flags them as such.
Modern audit protocols ensure compliance with local auditing standards in Switzerland, Austria, Germany, the US and many more.
Submit expenses directly on your mobile phone or web app - anywhere, anytime - even offline.
Yokoy recognizes VAT, validates it and automatically prepares the booking journal for the correct booking and VAT reclaim.
Lump-sums are automatically calculated based on your internal guidelines.
Yokoy directly feeds in your card transactions, matches them with the receipts and does the reconciliation work for you.
Automated spend reporting and real-time policy checking, thanks to cutting-edge AI technology.
All expenses are reviewed and validated by the Yokoy AI engine, so that you only need to look at special cases manually.
Manage expenses on behalf of your manager(s) or delegate tasks and assign deputies on behalf of you.
Data encryption and protection are key aspects of Yokoy, including GDPR compliance, permission-based access policies and Single Sign On (SSO) using the SAML/OAuth standard.
Create spending reports and analysis dashboards to have the overview you always wanted.