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Automated invoice processing

Yokoy saves you even more time and money with its new AI-based automated invoice processing. Automate invoice capture, review and approval. Even on the Yokoy mobile app!

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Yokoy Dashboard showing invoice management

How it works

Yokoy automates supplier invoice processing

No more tedious invoice sorting, categorizing and typing. With Yokoy, you can easily upload invoices, the artificial intelligence then captures and validates the invoice data. If you want, even the approval can be automated. To complete the invoice processing, nothing needs to be done manually either: The processing can be automatically exported into your accounting system.

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How it works

Depiction of Yokoys Supplier Invoice processing

Upload invoice

Import the invoice into Yokoy by forwarding the invoice via email, scan and upload if the invoice is in paper form, or import it automatically (e.g. E-bill) if electronic invoice data is available.

Depiction of Yokoys Supplier Invoice processing

Automated invoice capture

In Yokoy, optical character recognition (OCR) reads the entire invoice. Yokoy's AI recognizes and validates all the components of the invoice (e.g., the supplier, date, purchase order number, amount, line items) and matches the invoice to the captured supplier. The finance team no longer needs to manually enter anything, but only has to check that everything is correct and send the invoice for approval.

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Customized approval process that can be automated

How the approval process looks like is up to you. We can map your individual process, including automatic approval if a pre-approved purchase order is available.

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Export

Yokoy exports to all major financial systems, creating the end-to-end expense management you've always wanted.

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See Yokoy invoice in action

Invoice processing with Yokoy

Easily upload invoices and let the Artificial Intelligence match them with pre-approved purchase orders.

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Simple and automated invoice processing

Simple. Effortless. Fast

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Everything in one place

The all-in-one invoice management platform: capture, review and approve invoices in one place.

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Artificial intelligence

AI-based invoice processing means significantly less manual work and lower risk of errors.

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Customized approval processes

Approval processes tailored to your business that can be automated.

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Fraud detection

Active fraud detection thanks to self-learning artificial intelligence.

Frequently asked questions

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What happens when an invoice is entered that should not be paid? E.g. because the amount is not correct, it has already been paid in another way, etc.
In this case, the finance team, which is responsible for approving the invoices after they have been uploaded, can simply delete the invoice in Yokoy.
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How does automated invoice management work when there is an approved PO?
When a PO is in place, the invoice only needs to be manually edited in one place with one click: When it is reviewed to be approved. After that, the whole approval can be skipped because this has already taken place in advance by approving the PO, and the invoice data will be automatically exported to the ERP.
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Do all invoices need to be approved manually?
No, it is possible to automate approval. If nothing has been changed on the invoice after it has been reviewed for approval, we can set up automatic approval and export. 
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Can I buy the automated invoice processing separately or do I have to take the whole Yokoy expense management solution?
Yes. If you are looking for automated invoice processing only, you can buy this product separately. The automated expense report (Yokoy Expense) and card management (Yokoy Card) are also available as individual modules.
Of course, the greatest benefit comes from the complete package of expense, invoice and card management, as the interfaces into the ERP system can be used for the entire spend management and also everything can be operated in the same Yokoy app (also mobile app).
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How much does Yokoy cost? 
For the Yokoy team, it is important that the spend management tool and Yokoy cards are properly set up and integrated into the company's system landscape. No two setups are the same! We believe in full automation. That's why we're happy to discuss your specific needs and provide you with a tailored offer.
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Can Yokoy be used with large global companies?
Yes, Yokoy brings true added value to global enterprise customers. The tool is built for complex, global multi-entity configurations and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others. Our experienced onboarding project managers will lead the project from the planning to the implementation and testing phases, and will hand over the tool to the company during a training workshop session. Global enterprise customers will benefit from a dedicated key account manager and financial process consulting from our in-house finance experts.

YOKOY INTEGRATES IN ALL YOUR FAVORITE TOOLS

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The complete solution for corporate spend

Discover the other Yokoy products

Expense Management

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Physical Cards

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Virtual Cards

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AVAILABLE SOON

Subscription management

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AVAILABLE SOON

These features are included in all Yokoy products

Customizable & integrable

Customize workflows, policies and more, while integrating all your favorite tools.

Active fraud prevention

The Yokoy artificial intelligence module actively recognizes fraud patterns and flags them as such.

Audit-proof

Modern audit protocols ensure compliance with local auditing standards in Switzerland, Austria, Germany, the US and many more.

On the go in real time

Submit expenses directly on your mobile phone or web app - anywhere, anytime - even offline.

Automated VAT-read out

Yokoy recognizes VAT, validates it and automatically prepares the booking journal for the correct booking and VAT reclaim.

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Trips & Auto lump sum calculation

Lump-sums are automatically calculated based on your internal guidelines.

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Auto-reconciliation of card transactions

Yokoy directly feeds in your card transactions, matches them with the receipts and does the reconciliation work for you.

Artificial Intelligence scanning

Automated spend reporting and real-time policy checking, thanks to cutting-edge AI technology.

Auto-approval

All expenses are reviewed and validated by the Yokoy AI engine, so that you only need to look at special cases manually.

Assistant or deputy

Manage expenses on behalf of your manager(s) or delegate tasks and assign deputies on behalf of you.

Security

Data encryption and protection are key aspects of Yokoy, including GDPR compliance, permission-based access policies and Single Sign On (SSO) using the SAML/OAuth standard.

Data Analytics

Create spending reports and analysis dashboards to have the overview you always wanted.

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