The expense tool that automates more than routine tasks
As an external accountant, you have a million things to do. Chasing your clients for receipts, receiving boxes full of receipts at the end of the year to manually process and manually matching them shouldn’t be part of if. Yokoy will take care of it.
Do you wish you could serve more customers with the same amount of (wo)man-power?
Are you spending a lot of time on manually matching your clients’ credit card transactions with receipts? Manually calculating VAT rates and converting currencies? Do you wish you could give your clients an app for uploading and taking pictures of receipts and the tool would take care of it all the way to the Finance booking in your Finance tool and only showing you special cases for manual review?
This and much more is what we wanted to have ourselves and this is why we decided to put an end to the painful way of handling expenses and credit card processes. May we introduce you to Yokoy? The expense management solution that saves you as an external accountant time and money.
AUTOMATED EXPENSE AND BUSINESS CARD MANAGEMENT SOLUTION
Simple. Secure. Free.
Sounds too good to be true? Yokoy will never charge for the license of external accountants. Your customers can buy Yokoy licenses and you get a free Finance-user-license.
Customizable & Integrated
Map your individual workflows and policies and integrate your existing Finance tool for automated accounting bookings.
AI fraud prevention
The Yokoy-Artificial-Intelligence-Fraud-Prevention module ensures that all your customer’s potentially fraudulent expenses and transactions require a manual review. Yokoy even tells you what specifically you need to look at when checking it.
Yokoy uses highest data security standards and audit logs to record all changes made for full transparency. Additionally, an audit-proof archive is in use for countries like Switzerland, Germany, Austria, US and many more.
Automated Auto-VAT read-out
Yokoy reads out the VAT on the receipts, validates them for correctness and applicability and automatically prepares the booking journal for the correct VAT booking and subsequent VAT reclaim.
Auto reconciliation of card transcations
We directly feed in your customer’s company card transactions, match them with the corresponding receipt and do the reconciliation to ensure a correct accounting booking.
What our customers want you to know about us
We have tested other expense tools before but Expense Robot is a new level of automation thanks to the Artificial Intelligence module and the well thought-through tool setup. -Marcel P. de Boni, Managing Director Ecovis ws&p AG Read full interview
Do you already know our Yokoy Prepaid Business Mastercard?
Give your customers the Yokoy Mastercard and we do all the work for you - from the transaction integration to the receipt matching, reconciliation and accounting booking. No foreign exchange fees. No card fees. No headaches.
Yokoy integrates with more than 50 tools and versions. Here you can find a list. In case we’re not integrating with your specific tool, please get in contact with us here and let’s discuss. There is also the possibility for you to use our free Open REST API to connect your favorite systems with the Yokoy platform.
How will our data be protected?
Data protection is one of the key focus areas of Yokoy, thus, we are using modern data encryption standards for data at rest as well as in transit. Additionally, Yokoy has tasked external penetration testers (hackers) to constantly check the platform for vulnerabilities. We are following local regulations like GDPR in the EU or the Swiss Data Privacy Act to deliver best in class data protection standards.
Do I have to buy a Yokoy card on top of the expense management solution?
No. The expense management tool and the Yokoy card are two different services. However, since the Yokoy cards are free of charge, you need at least one expense management tool license per card. The Yokoy card is fully integrated in the tool (with direct transaction import), thus, it wouldn’t make sense to order a Yokoy card without having access to the tool.
How long does an implementation take?
This is very much dependent on the configurations and the integrations. An implementation can take from several hours up to a couple of days of actual work (typically spread over 3-4 weeks). For example, a global implementation with 2 legal entities, one ERP system integration, credit cards integrations and SSO setup, requires about 2 days of work from the customer and 2+ days of work from the dedicated Yokoy Onboarding Manager and all of this spread over 3-4 weeks. Thanks to the newest technology used, Yokoy is able to configure and test in a very short time period.
What is the pricing?
The Yokoy Finance-user license for the external accountant is free of charge and will always be! You or your customers can directly reach out to us to get a customized quote. We are looking forward to talking to you.
Is this all compliant and audit-proof?
This depends from country to country. For countries like Switzerland, Austria, Germany, the US, Yokoy is audit compliant for standard company/VAT setups. Answering such a question with “Yes” or “No” is not possible as the audit regulations differ by country, GAAP, VAT reclaim methods etc. Thus, our internal Finance experts (former BIG4 Finance Auditors) are happy to take a look at your specific situation and consult in this matter.
How much training is needed to use Yokoy?
For the employees and managers, typically there is no training needed as the app is very intuitive and they only see on their app what they are entitled to see (access management). For the Finance users, we suggest a 1h training workshop with a Customer Happiness Manager to get a solid understanding of the plattform.
Do you provide training material for using the Yokoy app?
Yokoy developed and maintains the Yokoy Knowledge Center where you can find answers to the most common questions and explanations on how tasks are done. You even find manuals for the employees and managers, which they can easily consume directly on the Yokoy Knowledge Center without you having to create training material.
Can I have my expense policies in Yokoy?
Yes, you can insert multiple expense policies based on the employees’ ranks, locations etc. and Yokoy will use it to check the expenses.
How does the onboarding typically look?
The onboarding depends on the size of the company and the number of integrations. However, Yokoy is built on the newest technology and doesn’t require any programming knowledge to be configured. One of Yokoy’s USPs is its ability to customize your process flows globally. Please bear in mind that Yokoy currently has a waiting list for onboarding projects due to the high volume of new customers.
In which languages is Yokoy available?
The Yokoy platform and apps are available in German, French, Italian and English (Spanish to be added soon).